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Microsoft Visio 2013 : Adding Sophistication to Your Drawings - Inserting fields: the basics

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1/21/2015 8:42:54 PM

Now that you have entered data into several shapes, wouldn’t it be nice if some of it appeared on the drawing?

In this exercise, you’ll insert a field onto a shape and link the field to shape data.

  1. Click once on the server shape to select it.

  2. On the Insert tab, in the Text group, click the Field button. The Field dialog box opens and displays eight categories of field data that can be inserted into a shape.

  3. In the Category section of the Field dialog box, click Shape Data. The Shape Data fields for this shape appear in the Field name section.

    image with no caption
  4. Scroll down in the Field name section, click Network Name, and then click OK. The field you inserted appears under the server.

    image with no caption

    Tip

    For the server shape and the other shapes on this page, the default text position is centered below the shape. You worked with shapes whose text appeared in the middle of a shape or somewhere else. You’ve also learned how to reposition shape text if you prefer a different location.

  5. Click once on the printer to select it, and then repeat steps 2–4 to display the network name for the printer.

  6. Click once on the fax to select it, and repeat steps 2 and 3, but this time, click the Product Number field to produce a diagram that looks like the following graphic.

    image with no caption

Note

CLEAN UP Save your changes to the Shape Data drawing, and then close it.

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