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Printing from a Program, Printing a Document - Print a Document Using the Default Printer, Print a Document Using a Specific Printer

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1. Printing from a Program


In most programs, you can print a document on any printer that’s installed on your computer or shared over a network. By using the Print dialog box, you can specify which printer to use and can customize the way your document is printed.

Print a Document

1. With the document open in its program, choose Print from the File menu to display the Print dialog box.

2. Specify the printer you want to use.

3. Click Preferences if you need to change the printer settings—for example, the size of the paper being used, whether the document is to be printed in color or in black and white, and so on. (Note, however, that sometimes the program’s settings will override your own settings.)

4. Click Find Printer to find and use a printer on a network that isn’t listed in the Select Printer section.

5. Specify the pages you want to print.

6. Specify how many copies of each page you want.

7. Specify whether you want multiple copies to be printed with the pages in order (collated) or whether you want each page to be printed multiple times before the next page is printed. (Collated printing is usually slower than uncollated printing.)

8. Click Print.


Tip

The Selection option in the Page Range section of the Print dialog box tells the printer to print the text or the item that’s currently selected in the document. The Current Page option tells the printer to print either the page that contains the insertion point or the page that’s displayed.


Tip

If the Print command on the File menu isn’t followed by an ellipsis (...), the Print dialog box probably won’t be displayed, and the document will be printed on the default printer using the default settings.


2. Printing a Document

When you want to print a document or a group of documents, you can print directly from Windows Vista without having to start the program in which the documents were created. That program, however, must be installed on your computer and will usually be started by Windows. It’s a great convenience to be able to quickly send several documents to your printer and then walk away while Windows Vista does all the work.

Print a Document Using the Default Printer

1. Open the folder that contains the items you want to print, and select the document or documents to be printed. Multiple documents must be of the same type (all Word documents or all Notepad documents, for example).

2. Right-click a selected document, and choose Print from the shortcut menu.

Tip

Some programs require the use of the system default printer. To print documents that were created in those programs, you have to either use the default printer or tell Windows to switch the default-printer designation to the printer you want to use.


Print a Document Using a Specific Printer

1. Click the Start button, type printer in the Search box, and choose the Printers folder.

2. Locate and select the document or documents you want to print.

3. Drag the selected document or documents onto the Printers folder and onto the printer you want to use.

4. If a Printers dialog box appears, click Yes to confirm that you want to print multiple files.


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