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Microsoft Visio 2010 : Using Special Shape Features (part 2) - Control Handles , Hyperlinks, Action Tags

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2/17/2014 2:55:08 AM

Control Handles

Control handles are little yellow diamonds that appear when you select a shape. You use them to adjust graphical bits of a shape. Figure 3 illustrates several ways in which shapes use control handles.

Figure 3. Visio shapes employ control handles so that you can visually change more than just the width, height, and angle of a shape.

When you move the mouse cursor over a control handle, you see a crosshairs cursor, which indicates that you can drag the handle to a new location. If you pause for a moment, you might also see a ToolTip that suggests the purpose of the control handle.

Some control handles are constrained to move only horizontally or vertically, and some can glue to connection points of other shapes.

In Figure 3, you see control handles for repositioning text, adjusting arrow sizes, resizing row and column headers, and pulling extra connectors out of the Ethernet bar.

Hyperlinks

Shapes can have hyperlinks that link to other pages, other documents, or web pages. Visio shapes can have multiple hyperlinks, which are accessed by right-clicking.

Figure 4 shows how the cursor changes when you mouse over a shape that contains one or more links. It also shows how multiple links are presented in the right-click context menu.

Figure 4. The cursor changes when your mouse cursor is hovering over a shape that contains one or more hyperlinks. Ctrl+Click or right-click to follow one.

Adding hyperlinks to shapes is quite easy.

Adding Multiple Hyperlinks to a Shape
1.
Start a new drawing using the Basic Network Diagram template.

2.
Rename Page 1 as Overview.

3.
Insert a new page and rename it as Network 1.

4.
Drop a Server or PC shape onto the Network 1 page.

5.
Show the Shape Data window for the shape and edit the Manufacturer field to Dell.

6.
Add a link to the shape that jumps to the Overview page. Right-click on the shape and choose Hyperlink. Alternatively, go to Insert, Links, Hyperlink.

7.
In the Hyperlinks dialog, leave the Address field blank because this is for linking to web pages and other external documents. Instead, click the Browse button next to the Sub-address field. This lets you choose other pages within the document. Select Overview and click OK.

8.
Change the Description field to Overview Page; then click OK. When you hover over your shape, you should see the Globe+chain cursor that indicates the shape has a hyperlink. Right-click the shape, and you should see the Overview Page midway down. Click on this to verify that the link jumps to the Overview page. For shapes that have single hyperlinks, Ctrl+clicking jumps immediately to the link location.

9.
Because the equipment’s manufacturer is Dell, add a link to Dell’s home page. Return to the Network 1 page and select your PC shape again. Edit the hyperlinks by pressing Ctrl+K, or use the methods described in Step 6 to get there.

Click New to create a new link. Type www.dell.com in the Address field and Dell Home Page in the Description field; then click OK.

10.
Right-click the shape and check that you have two links: Overview Page and Dell Home Page. Click on Dell Home Page. Your default browser should open to Dell’s main web page.

You can envision using links to more easily navigate complex documents that contain many pages and to tie shapes to useful documents such as instruction manuals and specifications.

You can also add hyperlinks to several shapes at the same time. Just select a bunch of shapes and then use your favorite method for inserting links. All the selected shapes receive the same hyperlinks that you create in the dialog.

Action Tags

Action Tags are similar to custom right-click actions except that you access them by clicking drop-down buttons that appear on or around a shape (see Figure 5).

Figure 5. Action Tags add context to special actions by locating items closer to the parts of shapes they affect. Here, the Sankey arrow shape has three Action Tags. Head and tail-related functions are at either end, while general formatting options are located in the middle Action Tag.

Double-Clicking

Most Visio shapes enter text edit mode when you double-click them. However, you might run into shapes that do other things when double-clicked—especially if you use shapes created for early versions of Visio. For example imagine an electrical switch symbol where the switch opens and closes when you double-click the shape.

Since the advent of Shape Data fields, right-click actions, and action tags, using double-click to alter a shape has become unnecessary. This is good because it takes the guesswork and surprise out of exploring shape behavior. But you will occasionally run into fancy double-click behavior if you use old shapes from Visio tricksters sharing their home-spun SmartShapes on the Web.

Other -----------------
- Microsoft Visio 2010 : Working with Text (part 3) - Text Resizing Behavior
- Microsoft Visio 2010 : Working with Text (part 2) - Editing and Formatting Text
- Microsoft Visio 2010 : Working with Text (part 1) - Creating and Editing Text Blocks
- Microsoft Project 2010 : Fine-Tuning Task Details (part 11) - Inactivating Tasks
- Microsoft Project 2010 : Fine-Tuning Task Details (part 10) - Scheduling Summary Tasks Manually
- Microsoft Project 2010 : Fine-Tuning Task Details (part 9) - Viewing the Project’s Critical Path
- Microsoft Project 2010 : Fine-Tuning Task Details (part 8) - Setting Up a Recurring Task
- Microsoft Project 2010 : Fine-Tuning Task Details (part 7) - Entering Fixed Costs
- Microsoft Project 2010 : Fine-Tuning Task Details (part 6) - Entering Deadline Dates
- Microsoft Project 2010 : Fine-Tuning Task Details (part 5) - Changing Task Types
 
 
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