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Sharepoint 2013 : Managing Security - See What Permissions Are Set (part 1) - Check Permissions on Files and List Items

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5/1/2014 2:23:16 AM

Scenario/Problem: You want to see what permissions are given to whom in a list or library or on a specific list item. For example, you want to know who can read, write, or delete files in a document library. Alternatively, you want to know who has permissions to read a specific document or to edit it.


Solution: The following sections explain how to check what permissions are defined for files, list items, document libraries, and lists.

Check Permissions on Files and List Items

To check what permissions are set on a file or list item, you must have the right to manage permissions on the file or item. If you don’t have the appropriate permissions, the option to manage them is not available.

To view the permissions on a file in a document library or a list item in a list, select the file or item’s row, switch to the Files ribbon or the Items ribbon, and then click the Shared With button, as shown in Figure 1.

Image

FIGURE 1 The Shared With button in the Files ribbon is available only when you have the required permissions on the file or item.

Clicking the Shared With button opens a page that shows the permissions for the file or item you’re looking at (see Figure 2). On this page, you cannot see what type of permissions each user or group of users has on the file or item. To view this, click the Advanced link on the page to see the permissions page.

Image

FIGURE 2 The Shared With dialog shows who has permissions to view the file or item.

Check Permissions on Lists and Libraries

To be able to check what permissions are set on a list or library, you must have the permissions to manage the list or library. If you do not have the appropriate permissions, the button to manage permissions is not available. To manage the permissions on a list, switch to the Library or List ribbon and click the Shared With button in the Settings section. The page that opens is the same as the one for a document or a list items (refer to Figure 2 and see the following section).


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