In the preceding exercise, you created a diagram in which the
color of the flowchart shapes and the color of an icon signify data
values in the shapes. However, there’s no way to tell what each color
means.
Set Up
-
On the Data tab, in the
Display Data group, click the
Insert Legend button, and then
click Horizontal. Visio always
inserts the legend in the upper-right corner of the drawing
page.
See Also
Visio constructs the legend from a combination of containers
and lists.
Once Visio has placed a legend on the page, you can edit it.
In the next three steps, you will edit the legend to make it more
descriptive.
-
Click once on the red pennant that displays equals 5 and type High.
-
Click once on the orange pennant that displays equals 4 and type Medium
High.
Notice that Visio automatically expands the size of the legend
shape because your replacement text is longer.
-
Continue typing descriptions for the remaining risk
flags:
-
Yellow: Medium
-
Green: Medium Low
-
Blue: Low
Because the width of the legend increased when you typed
longer text labels, you will want to move it to the left so it
remains within the page margins.
-
Click the legend heading (the word
Legend) to select it.
Tip
You cannot select the legend by clicking anywhere in its
interior; this behavior is characteristic of a list or container.
-
Press the Left Arrow key to nudge the shape until it is once
again aligned with the page margins. The upper part of your finished
drawing should look like the following graphic.
Clean Up
Save your changes to the HR Process
Map with data graphics drawing, and then close it.
Tip
After placing a data graphic legend on the page, Visio never
updates it. Consequently, if you change the attributes of a data
graphic in a way that affects the legend, you must delete the existing
legend and insert a new one.
