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Microsoft Lync Server 2013 : Windows Client - Navigating in the Client - Configuring Basic Options

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12/20/2014 3:44:53 AM

The Lync 2013 client is broken into a few sections, as shown in Figure 1, starting with the user’s personal area at the very top. This is where a user can enter a status update in the What’s Happening Today? field, change his presence, or define a location they are currently working from.

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Figure 1. The Lync 2013 client interface.

The next section of the client is a tabbed navigation area that enables the user to jump between her contact list, Persistent Chat rooms, conversation history, and telephony features.

Continuing toward the bottom is a search field where users can enter names or phone numbers when trying to locate a contact. This search happens across the user’s Lync contact list and personal Outlook contacts by default.

The main area of the client is next. It displays content for each of the tabbed areas discussed previously, so it will switch between the user’s contact list, Persistent Chat rooms, previous conversations, and telephony features.

The final area of the client is displayed at the very bottom and enables the user to easily switch a preferred audio device or manage his call forwarding settings.

Configuring Basic Options

You can reach the personal options by clicking on the gear icon at the far right of the navigation tabs. In the Options windows, the options are broken up into multiple categories. These categories are organized in the left pane for easy access and include the following:

General—This is where users can turn on or off emoticons, modify background colors for messages, turn logging on or off, and configure tabbed conversations.

Personal—This is where users can alter their logon information, determine Lync’s startup behavior, opt to integrate presence information with Exchange or Outlook, configure Lync conversation archiving to Outlook, and opt to show photos for contacts.

Contacts List—This is where users can adjust how contacts are displayed, how they are ordered, and how much information is shown.

Status—This section contains options for how presence is automatically updated and viewable.

My Picture—This is where users can determine whether to present a photo with their contact information.

Phones—This is where users can modify phone number information, as well as opt to integrate Lync client with the phone system, enable functions such as TTY, or configure behavior for joining conference calls.

Alerts—This is where users can choose to be notified if someone else adds them to the contact list or to configure the behavior of their Do Not Disturb status.

Persistent Chat—This is where users can customize alerts and sounds for Persistent Chat rooms.

Ringtones and Sounds—This is where the user can choose the incoming-call ringtone or configure sounds on specific events.

Audio Device—This is where users can choose which audio devices will be used by the Lync client. They can also change the volume associated with the speakers and ringer, as well as modify the microphone sensitivity. These settings are useful for optimizing the user experience. When adjusting the microphone, simply slide the bar all the way to the right and then speak into the microphone a bit louder than normal. If the resulting signal is deemed too high, the slider automatically moves left after you finish speaking.

Video Device—This is where users can choose the video source and access that device’s settings. These settings include exposure, focus, brightness, contrast, hue, sharpness, gamma, and backlight compensation. The user can also access advanced and extended settings to include zoom, white balance, and even face tracking, if the device supports it.

Call Forwarding—This is where users can view and change call forwarding, simultaneous ring, and voice mail settings. Team-call group and delegate members can also be defined on this screen.

File Saving—This is where users determine where file transfers and Lync recordings will be saved.

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