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Sharepoint 2013 : Assign Users’ Permissions on a Site

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5/14/2014 4:14:17 AM

Scenario/Problem: You want to assign a user or a group permissions to a site or add a user to an existing group.


Solution: To allow users to view a site to which they previously didn’t have access, you can either add them to one of the SharePoint groups or add them to the site directly, without adding them to a specific group. The following sections explain how to perform these options.


Tip

As mentioned earlier in this chapter, always adding users to SharePoint groups is recommended because doing so makes the permissions easier to manage in the future.



Note

A site normally inherits permissions from its parent site (unless the site is a root site and doesn’t have a parent). Therefore, you might not be able to edit a site’s permissions unless you break the site’s inheritance, using the Stop Inheriting Permissions option in the Permission Tools ribbon in the site’s security page. You might want to manage the security of the parent site and not the current site, so you should make sure you want to break the inheritance.


Add or Remove Users in a SharePoint Group

To add a user to a security group in a site, navigate to the site’s permission management page, as explained earlier in this chapter. In the Permission Tools ribbon, click the Grant Permissions button. The Grant Permissions dialog appears, allowing you to select the user or group and to which SharePoint group that user or group should be added (see Figure 1). By default, when you click Grant Permissions, this dialog defaults to adding the user or group to the Members group—with the Contribute permission set. If you want to change that, click on the Show Options link at the bottom of the dialog to see the drop-down menu of groups and permission sets you can choose from instead as shown in Figure 1.

Image

FIGURE 1. The Grant Permissions dialog allows you to add users to a site group.

On the Grant Permissions page use the Add Users box to type the names of the people you want to add (separated with semicolons—for example, John doe;Jane smith). For example, to add a person as a visitor to the site, type that person’s user name in the Users/Groups box and select the site’s visitors group from the permissions level drop-down (refer to Figure 1). When you are finished selecting the users and the group to which they should belong, click the Share button.

The page showing the people in the group is updated to show the people you added (see Figure 2).

Image

FIGURE 2 The user John Doe has been added to the Intranet Visitors group.

To remove people from the group, navigate to the page for that group and select the check boxes next to their names. Open the Site Actions menu on the toolbar and then select Remove Users from Group (see Figure 3).

Image

FIGURE 3 Removing a user from a group.

Add Users’ Permissions Directly to or Remove Them from a Site

You might not want to add a user to a SharePoint group in a site but instead might want to give a user a specific set of permissions unrelated to a specific group. In this case, navigate to the site’s security page and click the Grant Permissions button in the Permission Tools ribbon. In the dialog that appears, select the users and select what permissions they have on the site by choosing a permission level instead of a group in the Share dialog .

You can either type the names of the people you want to add in the Users/Groups box at the top or click the Address Book icon to use a people search dialog to select the users. Then select the permission levels you want the people to have on the site. You can select more than one permission level; for example, if you select Contribute and Approve, you allow the users you selected to add list items and files to the site and approve documents that they or other people have added. Remember that the higher permission always wins, so the user or security group has all the permissions from all the permission levels.

To remove users from a site, open the site’s permission management page , select the users in the page, and then click the Remove User Permissions button in the Modify section of the ribbon. This removes the users from the site, including any SharePoint groups the users belonged to.

Change Permissions of Users or SharePoint Groups in a Site

To change the permissions that are allocated to a user or group in a site, navigate to the site’s permission management page, as explained earlier in this chapter. To change the permission levels, select the users or groups that you want to change and click the Edit User Permissions button in the Modify section of the ribbon.

The Edit Permissions dialog that opens allows you to set what permissions those users or groups will have (see Figure 4). After you select them, click OK to set the permission levels.

Image

FIGURE 4 Selecting the permissions users and/or groups should have.

Other -----------------
- Sharepoint 2013 : Get to a Site’s Permission Management Page (part 2) - Check What Permissions a User or a Group Has on a Site
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