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Sharepoint 2013 : Managing Site Security - Create a SharePoint Group for a Site

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5/14/2014 4:16:33 AM

Scenario/Problem: You want to create a SharePoint group so that you can manage who is in the group. You then want to assign permission to everyone in the group to sites, lists, libraries, and list items.


Solution: By default, when you create a site, SharePoint automatically creates some groups for you to use in that site. To create a new SharePoint group, open the site permissions settings page, as shown earlier in this chapter, and then click the Create Group button in the Grant section of the ribbon.

The page for creating a new SharePoint group has several options you can set for the group (see Figure 1). You can modify all these settings later by editing the group’s settings.

Image

FIGURE 1 The SharePoint group creation page.

The first options are the name for the group and its description. The next option is the owner of the group. This setting defaults to you, but you can choose any other user. You just need to make sure the user you choose has permissions to access the site. The owner can add and remove users from the group, as well as change the group’s settings, even if the owner doesn’t have permissions to manage the site itself. This means you can make anyone an owner of a group without giving that user permissions to manage other aspects of the site.


Tip

If you want more than one user to be the group’s owner, you can specify a different SharePoint group as the owner of your group.


In the Group Settings section, you can define who can see the list of people who have been added to the group; the options are everyone or just the people who are members of the group. Also, you can define whether only the owner can add and remove members or whether anyone who is a member can do so (effectively making the group self-managing).

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