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Microsoft Visio 2013 : Adding Sophistication to Your Drawings - Adding text to shapes

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In some Visio diagrams, the shapes are self-explanatory. In many drawings, however, you need to label the shapes.

In this exercise, you’ll add text to existing shapes, and you’ll change the font size to make the text more readable.

Note

Open the drawing in Visio and save it as Text Exercises. Then follow the steps.

  1. On the left side of the page, click once (don’t double-click) on the start/end shape, type Start, and then click anywhere on the page background to finish text editing. Notice that Visio zooms the selected shape to the center of the screen when you start typing and returns it to its original shape and location when you finish.

  2. Press Ctrl+A to select all shapes. Then on the Home tab, in the Font group, in the Font Size list, click 14 pt. The text in your start/end shape is more legible.

  3. Double-click the process shape to the right of the start shape, type Prepare expense report, and then click anywhere on the background of the page. When you click outside of the shape, notice that the dimensions of the shape change—it grows taller. The process box is an example of a shape that expands automatically when the amount of text exceeds its size.

  4. Click once (don’t double-click) on the decision shape, press F2, type Amount > $1000, and then press F2 again.

    Note

    KEYBOARD SHORTCUT Press F2 to enter and exit text edit mode.

    image with no caption

Note

CLEAN UP Save your changes to the Text Exercises drawing but leave it open if you are continuing to the next exercise.

Tip

You added text to shapes in steps 1, 3, and 4 in this exercise. You may have noticed that you were instructed to use a different method each time. For most Visio shapes, the three methods of entering text edit mode—single-click and start typing; double-click; select the shape and press F2—are interchangeable. You will find exceptions to this rule, but most shapes behave as described in this exercise.

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