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Microsoft Visio 2013 : Adding Sophistication to Your Drawings - Creating and formatting text boxes

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12/17/2014 8:40:30 PM

Although a picture can be worth a thousand words, sometimes you still need a few words.

In this exercise, you’ll use the Text Tool on the Home tab to create and format a text box to use as a page title.

Note

  1. On the Home tab, in the Tools group, click the Text button. The cursor changes to a plus sign with a page icon below it.

    Tip

    As an alternative, the Visio 2013 Mini Toolbar introduces a single use Text Tool: the pointer reverts to the Pointer Tool as soon as you draw one text box. To open the Mini Toolbar, right-click anywhere on the drawing page.

    image with no caption
  2. Click in the upper-left corner of the drawing page and drag to create a text box that is approximately 6 inches (150 mm) long. Visio automatically zooms in so you can type in the text box.

    image with no caption
  3. Type Sample Flowchart for Expense Report Processing.

  4. On the Home tab, in the Tools group, click the Pointer Tool button. Visio closes the text box, returns to the previous zoom level, and leaves the text box selected.

    Tip

    If you want to continue working with the Text Tool to create another text box, you can close the current text box by pressing the Esc key or by clicking the drawing page.

    image with no caption

    The text in the page title box is a bit small!

  5. On the Home tab, in the Font group, click the Font Size arrow. As you point to various font sizes, notice that Visio provides a live preview of the results on the drawing page.

    Tip

    You can also change font sizes by clicking the Grow Font and Shrink Font buttons located immediately to the right of the Font Size drop-down list box.

    image with no caption
  6. Select 24 pt. as the new font size.

  7. Because the text wraps inside the text box at this font size, drag the right resize handle to the right until the text no longer wraps.

    image with no caption

    At this point, you can use all of the usual text manipulation tools in the Font and Paragraph groups on the Home tab to apply other fonts, colors, and text styles or to add bullets or numbers and reposition the text within the text box.

Note

CLEAN UP Save your changes to the Text Exercises drawing, and then close it.

In this exercise, you created a page title text box manually, but Visio offers a number of preformatted page title boxes.

Tip

If you are a long-time Visio user and prefer to use the legacy text formatting dialog boxes, they are still available. Just click the dialog box launcher in either the Font or Paragraph groups on the Home tab.

image with no caption

Tip

To apply changes to all of the text in a text box, select the box by using the Pointer Tool before making changes. To change only part of the text, double-click the text box to enter edit mode, and then select the specific text you want to change. (As an alternative to double-clicking the text box, you can select the text box by using the Text Tool, which automatically enters edit mode.)

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