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Leveraging the SharePoint Workspace : Leveraging the SharePoint Workspace, View Your List and Display Form Offline

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Synchronize Your List or Site

Scenario/Problem:You need to work with the lists in your site offline.

Solution:Synchronize the lists or entire site to the SharePoint Workspace.

You may easily create an offline workspace of your site by selecting Synchronize to SharePoint Workspace from the Site Actions menu of a site, as shown in Figure 1

Figure 1. Selecting Synchronize to SharePoint Workspace creates an offline workspace of your site.

A prompt appears the first time if a workspace has not yet been created, as shown in Figure 2. Click OK to create the workspace and synchronize the contents with SharePoint. You may also need to create a new SharePoint Workspace account if this is the first time you have used the service.

Figure 2. Clicking OK creates the initial workspace and synchronizes the contents with SharePoint.


You may also synchronize at the list level by using the button on the List ribbon bar, as shown in Figure 3, to synchronize the current list.

Figure 3. Selecting Sync to SharePoint Workspace from the List menu synchronizes the current list.


View Your List and Display Form Offline

Scenario/Problem:You need to view the offline version of your list.

Solution:Select the list in SharePoint Workspace.

Open SharePoint Workspace locally and select the list you want to view. The list items are displayed. Selecting a list item displays the contents within the list’s display form, as shown in Figure 4.

Figure 4. Selecting a list item displays the contents within the display form.

Tip

If your list forms use any secondary data sources, make sure they are configured to store a copy of the data in the form for offline access. Otherwise, your list forms may not render offline properly.

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