Integrating SharePoint 2013 with the Office Applications (part 3) - Microsoft Excel

8/7/2014 4:49:03 AM

3. Microsoft PowerPoint

Office 2013 includes functionality to present documents to others. PowerPoint 2010 included this functionality with SharePoint 2010. Now with the cloud taking an active presence in the workplace, you can share your Office documents with others via Office in the cloud. The following steps demonstrate how to broadcast PowerPoint slides:

1. From an open PowerPoint deck, click the File tab to enter the backstage area of the application.
2. Click the Share tab in the left navigation tabs.
3. Click the option to present online.
4. If you Lync installed, change the drop-down option to Office Presentation Service.
5. Click the Present Online button.
6. Click the Broadcast Slide Show item and then click the Broadcast Slide Show button.
7. PowerPoint provides a link to give to viewers of the broadcast (Figure 9).

Figure 9. Present Online dialog

8. Click the Start Presentation button to begin.

Slide Libraries

Since SharePoint 2007, SharePoint has included a Slide Library list type (available only with SharePoint Standard edition and above). Slide libraries consist of collections of slides, taken from one or many PowerPoint decks. The idea is to collect a repository of popular and commonly used slides for new presentations.

As of SharePoint 2013, the slide library template is no longer available in the list of app/list templates accessed from the site contents area. Microsoft might depreciate slide libraries completely in later versions of SharePoint, but for now you can still access the Create page for slide libraries by typing the following link into your browser:

http://your-site-collection/_layouts/15/slnew.aspx?FeatureId={0be49fe9-9bc9-409d-abf9-702753bd878d}&ListTemplate=2100

1. Give the library a name and description.
2. Click the Create button.
3. Open PowerPoint and a slide deck with a selection of slides.
4. Click the File tab to enter the backstage area.
5. Click the Share tab in the list of left navigation tabs.
6. Click the option to publish slides and then the Publish Slides button.
7. PowerPoint then displays a dialog asking you which slides to publish (Figure 10).

Figure 10. Select slides to publish to SharePoint

8. Check the check boxes (or click the Select All button for all) for publishing.
9. Enter the URL of the slide library location in the Publish To box (note that you do not need the filename.aspx in the URL, such as AllItems.aspx).
10. Click the Publish button.

Note You may need to authenticate with your username and password.

Head over to your slide library in SharePoint, and you should start seeing the slides appearing (hit Refresh a few times). You may not see all the slides immediately, as SharePoint processes and creates thumbnails for each slide before showing the slide in the library.

Now that you have a set of slides in your slide library, I can demonstrate creating a new PowerPoint deck from a selected number of slides from the new slide library, as follows:

1. Navigate to your slide library.
2. Check the check boxes next to the slides in the SharePoint slide library that you wish to include in the new presentation (deck).
3. Click the Copy Slide to Presentation link at the top of the list, just below the ribbon.
4. PowerPoint opens and presents a dialog, like that shown in Figure 11, asking the user whether to copy to a new presentation or an open presentation (if PowerPoint was already open with a deck loaded), with some other options, as shown.

Figure 11. Copy to presentation dialog