SharePoint 2010 : Testing Office Web Apps Functionality (part 2)

Testing PowerPoint Access via Office Web Apps

Assuming that the conditions listed at the beginning of the “Testing Office Web Apps Functionality” section are met, PowerPoint document access via Office Web Apps should be functional. This section reviews a sampling of features available when a user wants to access a PowerPoint document via Office Web Apps.

Follow these steps to test the PowerPoint services application:

1.	Using an account with contribute-level permissions, navigate to the document library that meets the prerequisites listed previously and that contains one or more files created in PowerPoint 2010.
2.	Click the name of the PowerPoint file, and it opens in the browser. A File tab is visible, and it provides the options Open in PowerPoint, Outline View, and Close. Additional tools provided on the toolbar are Open in PowerPoint, Edit in Browser, Start Slide Show, and in the upper-right corner, help, pop-out, and Close buttons. Slide navigation arrows are available at the bottom.
3.	Click Edit in Browser, and the document should be editable. Again the tools provided are fairly limited, so for anything but basic changes, the full version of PowerPoint may be required. For example, slide layouts cannot be changed; instead, a new slide with a different layout needs to be added. Graphics can’t be edited, except for the Format that is limited to the shape of the graphic and the borders, as shown in Figure 4. Figure 4. PowerPoint 2010 document edited in a browser.
4.	From the Home tab on the Ribbon, click Open in PowerPoint to open the full version of PowerPoint 2010 and create a slideshow.
5.	When the file is open in PowerPoint 2010, click the Slide Show tab, and then click Broadcast Slide Show.
6.	The Broadcast Slide Show window opens, and shows the Broadcast Service it will use. If the incorrect Broadcast Service is shown, click the Change Broadcast Service button in the lower-left portion of the window. Then click Add a new service, and enter the URL of the Broadcast Service. The URL of the Broadcast Service was provided in the Manage PowerPoint Service Application page accessible from the Central Administration site home page by accessing Manage Service Applications and then clicking on the PowerPoint service application.
7.	When the correct Broadcast Service is listed, click Start Broadcast.
8.	When the processing has completed, the window displays the link that remote viewers can use to access the broadcast, and Copy Link and Send in Email links and Start Slide Show button, as shown in Figure 5. Figure 5. Broadcast Slide Show window in PowerPoint 2010.
9.	Click the Send in Email link, and email the link to a test user or coworker. Note that the attendee can view the slide show in full screen mode if wanted.
10.	Then click Start Slide Show and access the provided URL as the test user, or ask a coworker to access the URL to test. Advance from slide to slide as the presenter by clicking the slide.
11.	The slide show broadcast is ended by the presenter from PowerPoint 2010 by clicking the End Broadcast button underneath the Ribbon. Any attendees will then see a notice saying “The Broadcast Is Over.”

Testing OneNote Access via Office Web Apps

OneNote was designed with document sharing in mind, and does not require a dedicated service application but still requires Office Web Apps to be installed to enable browser-based viewing and editing of OneNote documents. Several other recommendations for configurations should be kept in mind when using Office Web Apps with OneNote documents:

Follow these steps to share a OneNote 2010 notebook with a SharePoint 2010 document library:

1.	Open OneNote 2010 and click on File, then New, and My Computer.
2.	Provide a name for the new Notebook, such as New Project. Keep the location information for the new notebook on the local computer, and click Create Notebook.
3.	Add some text and graphics to the new notebook; then click File, Share, and select Network from the Share On field. Then either enter the URL for the SharePoint 2010 document library that is Office web app-enabled, or choose the URL if it is shown in the Network Locations section, as shown in Figure 6. Figure 6. Sharing a OneNote with SharePoint 2010.
4.	Then click Share Notebook at the bottom of the screen. A note appears stating, “The Notebook Is Now Accessible to Anyone with Permissions at That Network Location. Do You Want to Email Someone About the Notebook?” Click Email a Link and send an email to a coworker or test account.
5.	Then ask the coworker to access the new Notebook or access the new Notebook using the test account. Instead of clicking the Notebook name, access the drop-down menu, and click View in Browser.
6.	Figure  7 shows User2 accessing a Notebook published by User1 to SharePoint 2010. The graphics added to the Notebook are not visible, and a message is shown under the Ribbon that states, This Page Contains Items That Cannot be Displayed in OneNote Web App. Open This Notebook in Microsoft OneNote to See All Content. The Show Authors button on the toolbar is active, and the authors of the different sections of the page are listed. Figure 7. Viewing a OneNote Notebook in SharePoint 2010 Office Web Apps.
7.	Click Edit in Browser and experiment with the tools available.