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Windows Phone 8 Apps : Calendar (part 4) - Understanding Appointment Status

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12/15/2014 3:19:09 AM

Understanding Appointment Status

When you create a new appointment, one of the options that you can set (after tapping the More Details button) is the appointment’s status. When you set an appointment’s status, you are actually configuring your free/busy information for the block of time the appointment occupies.

When you create an appointment, Windows automatically sets the status for the corresponding block of time to Busy. That way, if someone looks at your shared calendar or tries to schedule a meeting with you, that person will see that you are busy at that time. Although Busy is usually an appropriate status, you have four status options:

Free: Even though an appointment is on your calendar, it isn’t important, and you can be available at that time, if necessary.

Tentative: The appointment has not yet been confirmed.

Busy: The appointment is a firm commitment, and you are unavailable during that time slot.

Out of the Office: This option is most appropriate when you are on vacation or you are traveling for business.

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Creating a Meeting

Windows Phone 8’s Calendar app contains native functionality for creating meetings, in which you pick people from your contacts to invite. If you want to schedule a meeting, open a new appointment in Calendar, enter the baseline information covered in the section :

1. Tap the More Details button.

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2. Tap the Add Someone button.

The Calendar differentiates between required and optional attendees for a meeting. For required attendees, tap the Add Someone button, located in the Required section.

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3. Tap the name of the person you want to invite as a required attendee. If you have additional required attendees, tap the Add Someone icon again and choose the attendees.

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4. If you want to invite any optional attendees, tap the Add Someone icon found in the Optional section, and select them from your contacts the same way you did for the required attendees.


Meeting Options

Although the app doesn’t offer all the options of the full-blown version of Outlook, such as automatically searching attendees’ calendars for a meeting time that works for everyone, the phone has the basics covered.


5. Tap the Done icon.

6. Tap the Save icon.

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