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Leveraging the SharePoint Workspace : Edit a List Item Using the Edit Form Offline, Create a New List Item Using the New Form Offline, Synchronize Offline Changes to SharePoint

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Edit a List Item Using the Edit Form Offline

Scenario/Problem:You need to edit a list item offline.

Solution:Double-click the list item in SharePoint Workspace.

Double-clicking a list item displays the edit form associated to your list and allows the user to edit the contents of the list item offline, as shown in Figure 1

Figure 1. Double-clicking a list item displays the edit form for editing the contents


Create a New List Item Using the New Form Offline

Scenario/Problem:You need to create a new list item offline.

Solution:On the Home ribbon in SharePoint Workspace, click New.

Clicking New on the Home ribbon opens the new form associated to the list, as shown in Figure 2. Enter the values for the new list item and click Save & Close on the top ribbon bar to save a new item offline.

Figure 2. Clicking New opens the new form associated to your list.


Synchronize Offline Changes to SharePoint

Scenario/Problem:You need to synchronize offline list changes back to the actual SharePoint list.

Solution:Reconnect to the network or use the Sync ribbon bar in SharePoint Workspace.

Once SharePoint Workspace recognizes the SharePoint site, it will automatically synchronize the changes performed offline with the live SharePoint items. You may also force the synchronization manually by using the Sync ribbon bar in SharePoint Workspace.

Synchronizing the list updates any modified items or creates any new items that were entered offline, as shown in Figure 3.

Figure 3. Synchronizing the list creates the new items entered offline.

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