Microsoft Access 2010 : Using Reports to Print Information - Printing a Report

1/6/2013 6:10:08 PM

Before you print your report, you can change the report margins, orientation, paper size, and several other important options. You accomplish this using the Page Setup feature.

Use Page Setup

Here’s how Page Setup works:

1.	While previewing the report, click the Page Setup button in the Page Layout group on the Print Preview tab of the Ribbon. The Page Setup dialog box appears (see Figure 1). Figure 1. The Page Setup dialog box, where you select report settings.
2.	The Print Options tab allows you to modify the margins. The Page tab allows you to customize important settings such as the orientation, paper size and source, and the printer you want to use. The Columns tab allows you to designate column size and other information applicable for multicolumn reports. Select the desired options.
3.	Click OK to accept your changes.

If you prefer, you can use the appropriate Ribbon buttons to designate the settings available in the Page Setup dialog box. For example, you can easily switch from portrait to landscape using the Landscape tool available in the Page Layout group of the Print Preview tab of the Ribbon.

Sending Reports to the Printer

You can print the reports you create by using the context-sensitive menu. You can just right-click the report that you want to print, and then select Print. You can also print from Print Preview mode. You just click the Print button in the Print group on the Print Preview tab of the Ribbon. To print a report by using the context-sensitive menu, follow these steps:

1.	Click Reports in the list of objects in the Navigation Pane.
2.	Right-click the report you want to print.
3.	Choose Print.
4.	Complete the dialog box, entering information such as the number of copies that you want to print, the printer you want to print to, and so on.
5.	Click OK to complete the process.

The process of printing a report by using the Print button while previewing the report works like this:

1.	Click Reports in the list of objects in the Database window.
2.	Right-click the report you want to print, and then select Preview.
3.	Click the Print tool in the Print group on the Print Preview tab of the Ribbon. Once again the Print dialog appears, prompting you for additional information.

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Microsoft Access 2010 : Using Reports to Print Information - Printing a Report

Use Page Setup

Figure 1. The Page Setup dialog box, where you select report settings.

Sending Reports to the Printer