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Microsoft Project 2010 : Defining Task Logic - Manipulating Your Schedule

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10/3/2014 9:17:39 PM
Microsoft Project is equipped with two key features for manipulating your schedule: the Multiple Undo/Redo feature and the Change Highlighting feature. These features are particularly useful for “modeling” changes or “what-iffing.” They are described in the next two sections.

Using the Multiple Undo and Redo Feature

Introduced in Microsoft Project 2007, the Multiple Undo and Redo feature enables you to view all changes you have made and to select any number of them to undo or redo simultaneously. The Multiple Undo and Redo features are located in the Quick Access toolbar by default, as shown in Figure 1.

Figure1. Use the Multiple Undo and Redo features to undo or redo several items at once.

To use the Multiple Undo feature, click on the arrow directly to the right of the Undo button, which opens a drop-down list of your recent actions. When you hover up and down the list of the Multiple Undo button, the changes are highlighted, and if you click on an item, your selection and all of those above it will be undone at once. The undo items are also now shown by “name.” For example, if you have switched to the Gantt Chart view, this item appears labeled as “View apply ‘Gantt Chart’.” If you have changed the duration of a task to two days, for example, it is labeled “Entry ‘2’.” The button directly to the right of Multiple Undo is Multiple Redo, and it provides the same options—you can redo any number of changes you removed from the schedule.

Combined with Change Highlighting (discussed in the next section), this is a very powerful feature that enables you to see what happens to your schedule when you make modifications. The combination of these features can also be used for light modeling because you can make a lot of changes and undo them all if the result is unsatisfactory. You are able to observe what happens to your project schedule if those changes were to occur.

Using Change Highlighting to View Changes

Another feature that was introduced in Microsoft Project 2007 is Change Highlighting. This feature automatically highlights all tasks affected by a change to another task. For example, if you change the finish date on a task, all its dependent tasks will be highlighted, alerting you that they are affected by the finish date change. Similarly, if you add a task dependency to a task, all tasks that are linked to it will be highlighted to note the change. Figure 2 shows the schedule with the change highlighting feature turned on, where changing Task 68 duration affects subsequent tasks plus the summary Tasks 63 and 66.

Figure 2. Use the Change Highlighting feature to analyze the effects of your changes on your project schedule.

To enable or disable the Change Highlighting feature, add the Display Change Highlighting control to the Quick Access Toolbar.

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