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Microsoft PowerPoint 2010 : Creating New Slides (part 2) - Creating a Slide from a Layout, Copying Slides

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11/25/2013 3:29:47 AM

3. Creating a Slide from a Layout

A slide layout is a layout guide that tells PowerPoint what placeholder boxes to use on a particular slide and where to position them. Although slide layouts can contain placeholders for text, they also contain graphics, charts, tables, and other useful elements. After you create a new slide with placeholders, you can click a placeholder to open whatever controls you need to insert that type of object.

NOTE

See the section, "Using Content Placeholders" for more information on inserting objects.

When you create new slides using the outline method described in the preceding section, the new slides use the Title and Content layout, which consists of a slide title and a single, large placeholder box for content. If you want to use another layout, such as a slide with two adjacent but separate frames of content, you must either switch the slide to a different layout after its creation (using the Layout menu on the Home tab), or you must specify a different layout when you initially create the slide.

To specify a certain layout as you are creating a slide, follow these steps:

  1. In Normal or Slide Sorter view, select or display the slide that the new one should follow.

    You can select a slide by clicking its thumbnail image in Slide Sorter view or on the Slides pane in Normal view. You can also move the insertion point to the slide's text in the Outline pane.

  2. On the Home tab, do one of the following:

    • To add a new slide using the default Title and Content layout, click the top (graphical) portion of the New Slide button.

    • To add a new slide using another layout, click the bottom (text) portion of the New Slide button and then select the desired layout from the menu, as shown in Figure 2.

Figure 2. Create a new slide, based on the layout of your choice.

The layouts that appear on the menu come from the slide master. To customize these layouts, click Slide Master on the View tab.


4. Copying Slides

Another way to create a new slide is to copy an existing one in the same presentation. This is especially useful when you are using multiple slides to create a progression because one slide is typically identical to the next slide in a sequence, except for a small change.

There are several ways to copy one or more slides. One way is to use the Windows Clipboard, as in the following steps:

  1. Select the slide or slides that you want to copy.

    NOTE

    If you select from the Outline pane, make sure that you click the icon to the left of the slide's title so that the entire slide is selected; if you select only part of the text on the slide, then only the selected part is copied.

  2. Press Ctrl+C. You can also click the Copy button on the Home tab, or right-click the selection and click Copy.

  3. Select the slide that the pasted slide or slides should follow. Alternately, in the Outline pane, click to place the insertion point where you want the insertion.

  4. Press Ctrl+V. You can also click the Paste button on the Home tab, or right-click the destination and click Paste.

PowerPoint also has a Duplicate Slides command that does the same thing as a copy-and-paste command. Although it may be a little faster, it gives you less control as to where the pasted copies will appear:

  1. Select the slide or slides to be duplicated.

  2. On the Home tab, click the bottom part of the New Slide button to open its menu.

  3. Click Duplicate Selected Slides. As an alternative, you can right-click a slide (or a group of selected slides) in the Slides pane and choose Duplicate Slide.

    PowerPoint pastes the slides immediately after the last slide in the selection. For example, if you selected slides 1, 3, and 6, then the copies are placed after slide 6.

To make duplication even faster, you can place the Duplicate Selected Slides command on the Quick Access toolbar. To do that, right-click the command on the menu and choose Add to Quick Access Toolbar.

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